HR Specialist

Position overview:

In collaboration with the HR Specialists team, the HR Specialist based in Geneva, will provide support across our different offices in EMEA.

Support the employee life cycle; on-boarding, off-boarding, leave management, transfers, etc.

Maintain accurate online records of employee information in our HRIS

Prepare payroll input file for 3 regions, ensure accurate submissions and work closely with our team of payroll specialists.

Act as a direct HR point of contact for employees queries related to various HR processes

Support all the employee onboarding tasks; welcome emails, personal detail collection, arrange account creation

Communicate and coordinate with new employees, from background screenings to first day paperwork and address new employee questions and requests in a timely manner

Support offboarding process from resignation to final day; resignation acknowledgement emails, arrange account suspension/deletion, maintain employee files

Support immigration process in close collaboration with our move management team : working with our third-party immigration law firm to coordinate visa applications (employment visa and travel visa), issue Company letters and track progress

Monitor the HR EMEA inbox, to ensure timely response to inquiries

Issue employment confirmation letters and reference requests

Collaborate with global HR team members across regions

Participate in global projects where needed

Required Qualifications

Bachelor’s degree or equivalent with 1-2 years’ generalist experience

Strong prioritization, and time and stress management skills

Self-motivated, disciplined and rigorous individual with analytical skills

Strong interpersonal skills

Solution-focused problem solver with the ability to think critically and independently

Strong team spirit and very strong adaptability and flexibility capacities, responsiveness, service-oriented mindset

Proficiency with numbers and Excel

Exposure and support of immigration in Switzerland appreciated

Hands on experience with payroll appreciated

Occasional travelling is required

Experience with Workday (ideal but not required)

Fluent in French (mother tongue) and English