Executive Business Administrator (EA), to CVP EMEA · Business Support

Overview

Microsoft is empowering every person and every organization on the planet to do more and achieve more. As a company, Microsoft is looking to foster innovation that generates new ecosystems of inventors, partners, developers, creators, changemakers, public servants, frontline workers, and knowledge workers who, together, drive the engines of growth and opportunity in ways that benefit everyone.

Microsoft Frontier Company is seeking an experienced Executive Business Administrator to support an Energy Business CVP in EMEA time zone. Whilst the role is responsible for the support of a C-suite executive, there are team administrator responsibilities.

The successful candidate will be self-motivated, have clear communication and interpersonal skills, and the ability to work independently and professionally at all levels. The candidate will need to work effectively within time constraints, prioritize tasks and take appropriate action, and work without significant oversight or instruction to achieve results with a high degree of accuracy and attention to detail.

This role requires complex scheduling skills, operational excellence, an effective use of data and business systems, as well as the given continual exposure to internal and external executive leadership, the role requires professional presence and effective communication skills.

To be successful, the candidate will have the ability to navigate ambiguity, anticipate and remove administrative roadblocks, make timely decisions across the organization, and adapt to constantly changing environments, while identifying areas to help support the business.

Responsibilities

Complex schedule management, travel, and strategic time prioritization.

Demonstrate sound judgement and ability to prioritize the calendar, balancing internal, external, and executive engagement.

Executive presence and effective communicator to professionally engage with Microsoft’s senior leadership team and external executive leadership.

End-to-end complex domestic and international travel planning, including proactive adjustments to drive efficiencies.

Work closely on aligning the Rhythm of Business processes and operations with the director’s calendar to ensure tight coordination of commitments.

Assist in the planning and execution of team meetings and events.

Flexibility to accommodate urgent schedule changes or requests that may require periodic evening and weekend calendar checks, as well as remotely supporting the director when travelling.

Collaboration and partnership skills with key internal stakeholders including, but not limited to: HR, Finance, CELA, and the leadership team staff members.

High level of integrity and discretion in handling confidential information.

Qualifications

Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper-level management.

Additional or Preferred Qualifications

Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience.

Experience supporting a leader in a fast paced and complex environment, understanding the director’s needs, and making appropriate decisions and requests on behalf of the director.

Demonstrated proficiency using Microsoft productivity tools including Outlook, Word, Excel, and PowerPoint AND experience using OneNote, SharePoint, Teams, or similar collaboration tools.

Knowledge of internal Microsoft tools such as Employee Central/HeadTrax, MS Expense Tool, MS Travel, iCIMS, MyOrder a plus.

Project and operational management skills including travel planning, calendaring and understanding the business to help the decision-making process

Business Support ATR-E - The typical base pay range for this role across United Kingdom is £ 47,900.00 - £ 82,800.00 per year. Certain roles may be eligible for benefits and other compensation.

Find additional benefits and pay information here:

https://careers.microsoft.com/v2/global/en/corporate-pay/united-kingdom-corporate-pay.html

This position will be open for a minimum of 5 days, with applications accepted on an ongoing basis until the position is filled.

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance with religious accommodations and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.