Recruitment Coordinator

Role Overview

As a Recruitment Coordinator, you will play a critical role in delivering a seamless and efficient recruitment process while ensuring an exceptional candidate experience. You will partner closely with recruiters, hiring managers, and candidates to coordinate recruitment activities, manage operational processes, and support continuous improvement initiatives across the hiring lifecycle. This role is ideal for someone who thrives in a fast-paced environment, is highly organised, and enjoys creating structure and efficiency.

Your Core Responsibilities

Coordinate interview scheduling and manage end-to-end logistics across multiple stakeholders and time zones

Coordinate and facilitate the smooth running of interviews at all stages of the recruitment process, both virtually and in person

Deliver a high-quality candidate experience through timely communication, professionalism, and proactive support throughout the recruitment process

Maintain and administer the Applicant Tracking System (ATS) and recruitment portals, ensuring accurate and up-to-date candidate records

Collect and consolidate interview feedback to ensure it is completed, organised, and ready for use in calibration sessions and hiring discussions

Oversee offer generation, approvals, and employment contract administration in partnership with recruiters, HR, and hiring managers

Prepare recruitment reports, track hiring metrics, and support retrospective reviews to identify process improvements

Contribute to recruitment projects and initiatives focused on operational excellence, automation, and process optimisation

Provide operational and administrative support to recruiters and hiring managers throughout the hiring lifecycle

Ensure recruitment processes are compliant, well-documented, and aligned with internal standards and best practices

Your Skills & Experience

Strong organisational and planning skills with the ability to manage multiple priorities simultaneously

Exceptional attention to detail and commitment to accuracy

Excellent interpersonal and communication skills, both written and verbal

Confident stakeholder coordination and communication skills across different levels of the organisation

Passion for delivering an exceptional candidate experience and providing high-quality candidate care

Comfortable working with recruitment systems, data, and reporting tools

Strong process management mindset with the ability to identify inefficiencies and recommend improvements

Proactive, dependable, and solution-oriented with a strong sense of ownership

Ability to work effectively in a fast-paced, collaborative environment

Previous experience in recruitment coordination, HR operations, talent acquisition support, or a similar administrative role is preferred

Financial services or trading experience a distinct plus

Familiarity with ATS platforms and recruitment workflows is an advantage

About Us

IMC is a research-driven trading firm where quantitative modeling, machine learning, and engineering shape how modern markets are traded. A stabilizing force in markets since 1989, we provide liquidity across trading venues, delivering the best outcome in value and risk management to investors. Using our own technology and capital, we build proprietary systems and algorithms that operate across global markets. Our researchers, traders, and engineers work as a collective, combining rapid experimentation, advanced infrastructure, and real-time feedback to turn insight into execution and execution into advantage.